National Independent Rottweiler Klub (NIRK) CONSTITUTION AND BYLAWS
NAME AND PROFIT STATUS
The name of the club shall be: National Independent Rottweiler Klub
The proper abbreviation of this name shall be: NIRK
Club shall be conducted as a non-profit organization.
No member may derive any income from the club. Persons who, in the course of official duties or in the service of the club, incur expenses may apply to the Treasurer for reimbursement for the expenses. Reimbursement, if any, must be approved by the Executive Board.
The objectives of the club shall be to preserve the Rottweiler in accordance with the ADRK breed and performance standards. Activities shall include but not be limited to:
Schutzhund Trials (USA), training and seminars
ADRK type shows which evaluate the conformation of the Rottweiler as a working breed
TYPES OF MEMBERSHIP: There shall be two types of membership.
Family Membership. Two persons living in one household.
Executive Board Membership. No family membership for EB Members).
DUES: Membership dues shall be an amount determined by the Board, payable on or before the first day of January of each year. During the month of November, the Treasurer shall send to each member a statement of his/her dues for the ensuing year. New members joining January 1 to June 30 pay the full amount. New members joining July 1 to November 30 pay half the annual dues.
ELECTION TO MEMBERSHIP: Each applicant for membership shall apply on a form as approved by the Executive Board. This application shall provide that the applicant agrees to abide by the Constitution and Bylaws of the National Independent Rottweiler Klub. All applicants are to be filed with the Secretary, and each application is to be read at the first meeting following receipt of said application. The application is to be voted on, and an affirmative majority vote of members present and in good standing shall be required to elect the applicant. This can never be less than five members. Applicants that have been rejected by the club may not re-apply for six months after such rejection.
TERMINATION OF MEMBERSHIP:
Members may be terminated:
By written resignation to the Secretary.
By lapsing. A membership shall be considered lapsed and automatically terminated if such member’s dues remain unpaid 30 days after the first day of January. However, the Board may grant an additional thirty days of grace to such delinquent members in meritorious cases. In no case may a person be entitled to vote whose dues are unpaid as of the date of that meeting.
By expulsion as provided in Article VII of these Bylaws.
MEETING AND VOTING
CLUB MEETINGS: Meeting places, times and dates shall be determined by the members present at the previous meeting. Members shall be notified by the Secretary at least 10 days prior to the date of the meeting.
BOARD MEETINGS: Meetings of the Executive Board shall be held as needed. A quorum shall consist of a majority.
VOTING: Each member in good standing shall be entitled to one vote at any meeting of the club at which there is a quorum. Proxy voting will not be permitted.
GOOD STANDING: A member is considered in good standing when his/her dues are up-to-date and he/she is not under any disciplinary action by this club.
DIRECTORS AND OFFICERS
EXECUTIVE BOARD: The Executive Board shall be comprised of the President, Vice-President, Secretary, Treasurer, Sergeant of Arms, Training Director, and Entertainment Director. All members of the Executive Board must be members in good standing and shall be elected for one year terms. Board members shall serve until their successors are elected. General management of the club’s affairs shall be entrusted to the Executive Board.
OFFICERS: The Club’s officers, consisting of the President, Vice-President, Secretary, Treasurer, Sergeant of Arms, Training Director, and Entertainment Director shall serve in their respective capacities both with regard to the club and its meetings and to the Board and its meetings.
The President shall have the duties and exercise the powers of the normal pertinent to the office of President.
The Vice-President shall have the duties and exercise the powers of the President in case of the President’s death, absence, or incapacity.
The Secretary shall keep a record of all meetings of the Club and the Board, and of all matters for which a record shall be ordered by the Club. The Secretary shall notify new members of their election to membership, and notify Officers and Directors of their election to office. He/she shall keep a roll call of the members present at meetings, keep a roll of the membership with their addresses and phone numbers, and the application forms. The Secretary shall send out notices, and carry out such other duties as prescribed in these Bylaws.
The Treasurer shall collect, receive and disburse all monies due, belonging or payable. The Treasurer shall report the club’s finances at any meeting when requested. At the annual meeting the Treasurer shall render an account of all monies received and expended during the previous fiscal year.
The Segeant of Arms shall be responsible for enforcing the bylaws and all other duties as prescribed by the President.
The Training Director shall organize once-a-week training meetings for club members. The Training Director shall also be responsible for contacting working judges and organizing working events.
The Entertainment Director shall organize receptions held in honor of the Judge and perform duties as prescribed by the President.
The Members at Large shall perform duties as prescribed by the President.
VACANCIES: Any vacancy occurring on the Board or among the officers during the year shall be filled until the next annual election by a majority vote of all the then members of the Board. A meeting of the Board must be called within 60 days of the occurring vacancy. An exception shall be the office of the President. A vacancy in the office of President shall be automatically filled by the Vice-President, and the resulting vacancy in the office of Vice-President shall be filled by the Board.
THE CLUB YEAR, ANNUAL MEETINGS, ELECTIONS
CLUB YEAR: The Club’s fiscal year shall begin on the first day of January and end on the thirty-first day of December. The Club’s official year shall begin immediately upon the conclusion of the election at the annual meeting and shall continue through the election at the next annual meeting.
ELECTIONS: The nominated candidate receiving the greatest number of votes for each office shall be declared elected.
NOMINATIONS: Nominations may be made from the floor.
CHARGES: Any member may prefer charges against another member for alleged conduct prejudicial to the best interests of the club. Written charges with specifications must be filed in duplicate with the Secretary, together with a fee of $50.00 which shall be forfeited if such charges are not sustained by the Board following a hearing. Charges must be filed within 60 days of the alleged misconduct. Exceptions may be made depending on circumstance. The Secretary shall send a copy of the charges to each member of the Board within ten days of receipt of said charges. The Board shall first consider whether the actions are contrary to the best interests of the Club. If the Board determines that the charges do not constitute conduct contrary to the interests of the Club, it may refuse to entertain jurisdiction. If the Board entertains jurisdiction of the charges, it shall fix a date for a hearing by the Board not less than three weeks, nor more than six weeks thereafter. The Secretary shall promptly send one copy of the charges to the accused member by registered mail, together with a notice of the hearing and an assurance that the defendant may personally appear in his/her own defense and bring witnesses if he/she so desires.
EXECUTIVE BOARD HEARINGS: Should the charges be sustained, after having heard all the evidence and testimony presented by the complainant and the defendant, the Executive Board may, by majority vote of those present, recommend suitable discipline. The defendant shall have the right to appear before his fellow club members at the following club meeting at which the Executive Board’s recommendation will be considered; immediately after in written form and sent to each club member. At the next club meeting the recommendations of the Executive Board will be considered. The majority vote of members at this meeting will be the final determining body.
The Constitution and Bylaws may be amended by a 2/3 vote of the members at a meeting, provided that written notice describing the proposed amendments have been sent to each member together with the date and place of the meeting, at least four weeks prior to said meeting.
The Club may be dissolved, at any time, by written consent of 75% of its members. In the event of dissolution, other than for purposes of reorganization, whether voluntary or involuntary, or by operation of the law, none of the property of the Club nor any proceeds or assets of the club shall be distributed to any of the members. After payment of debts of the club, its property and assets shall be given to a charitable organization for the benefit of dogs. This organization shall be selected by the Executive Board.
The current edition of “Roberts Rules of Order” shall govern this Club in all parliamentary situations that are not covered by the Law, or in these Constitution and Bylaws, or adopted rules.